Details On How You Can Participate

Job Title: Projects Coordinator

Based in: Shenyang

Reports to: CEO, Paula Umscheid

Job Purpose: To coordinate logistics for incoming short-term and long-term teams, volunteers and individuals

Key Responsibilities and Accountabilities:

• To initiate (when appropriate) and maintain close contact (via e-mail and/or telephone) with any incoming short-term and long-term teams, volunteers and new staff.
• To coordinate with relevant SHIC Directors for placement of a team or volunteer for their time in China.
• Act as a channel of communication between the incoming team and the Chinese partner regarding various questions, needs, etc from either side.
• Arrange necessary logistics for team or individual with regards to accommodation, transportation, food, etc. (this could be outside of Shenyang as well through our local partners or a travel agency) in cooperation with SHIC office manager. Provide the incoming team or individual with a budget of expected costs for the time they will be in-country.
• Prepare orientation packets for the team or individual to be sent to them before their arrival.
• Arrange for pick up of and settling in of team or individual as necessary, spend some time with them to orientate them on the situation and what their initial schedule will be.
• If you are not accompanying them, introduce them to the appropriate people who will be responsible for them and their time in China.
• Maintain contact with the team or individual throughout their time in China.
• Provide them with an evaluation form to fill out and return to you and a goods and services donation form to be returned to either the ACA or SHIC accountant.
• Write annual SHIC report.


If you are interested in contributing to work, please email Mary Beth Mcelroy or Virginia White.